GENERAL PRIVACY NOTICE

What is personal data?

The General Data Protection Regulations states that “Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, email address, or address).

The Sturminster Newton Museum & Mill Society

This Privacy Notice is provided to you by the Data Controller (the Treasurer) of the Society who is responsible for your data. We may need to share personal data we hold with other members of the Society so that they can carry out their responsibilities to the Society.  This means we are all responsible to you for how we process your data.

The data controller will process some or all of the following data where necessary to perform their tasks:

  • Names, titles;
  • Contact details such as telephone numbers, addresses, email addresses
  • For employees their NI and tax

Processing your personal data

The data controller will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.

We use your personal data for some or all of the following purposes:

    • To enable us to meet all legal and statutory obligations;
    • To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice
    • To maintain our own accounts and records;
    • To process membership subscriptions and any donations that you may make (including Gift Aid information);
    • To seek your views or comments;
    • To notify you of changes to our activities, events and officials;
    • To send you communications and that may be of interest to you.  These may include newsletter, information about meetings, activities or rotas of volunteers at the Museum and/or Mill.

The legal basis for processing your personal data

Most of our data is processed because it is necessary for our legitimate interests.  An example of this would be our safeguarding work to protect people at risk.  We will always take into account your interests, rights and freedoms.

We may also process data if it is necessary for the performance of Society membership.  Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

Sharing your personal data

Your personal data will be treated as strictly confidential.  It will only be shared with third parties where it is necessary for the performance of the Society’s tasks or where you first give us your prior consent.  It is likely that we will need to share your data with other members/volunteers of the Society, its committee and other officials of the Society

Retaining your personal data

We will keep some records permanently if we are legally required to do so.  We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits.  In general, we will endeavour to keep data only for as long as we need it.  This means that we may delete it when it is no longer needed.

Your rights

You have the following rights with respect to your personal data:

When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security.  In such cases we will need you to respond with proof of your identity before you can exercise these rights.

  • The right to access information we hold on you
  • The right to correct and update the information we hold on you
  • The right to have your information erased
    • When we receive your request we will confirm whether the data has been deleted or the reason why it cannot be deleted (for example because we need it for our legitimate interests or regulatory purpose(s))
  • The right to object to processing of your data
    • Upon receiving a request we will contact you and let you know if we are able to comply or if we have legitimate grounds to continue to process your data.  Even after you exercise your right to object, we may continue to hold your data to comply with your other rights or to bring or defend legal claims.
  • The right to withdraw your consent to the processing at any time for any processing of data to which consent was sought.
    • You can withdraw your consent easily by telephone, email, or by post (see Contact Details below).
  • The right to object to the processing of personal data where applicable.
  • The right to lodge a complaint with the Information Commissioner’s Office.

Further processing

If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.  Where and whenever necessary, we will seek your prior consent to the new processing.

Contact Details

Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at:

The Data Controller, (the Treasurer) at Sturminster Newton Museum

Email: [email protected]

In the event of any problems you can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


Cookies Policy

Sturminster Newton Museum and Mill Society (“us”, “we”, or “our”) uses cookies on the https://sturminsternewton-museum.co.uk website (the “Service”). By using the Service, you consent to the use of cookies.

Our Cookies Policy explains what cookies are, how we use cookies, how third-parties we may partner with may use cookies on the Service, your choices regarding cookies and further information about cookies.

What are cookies?

Cookies are small pieces of text sent by your web browser by a website you visit. A cookie file is stored in your web browser and allows the Service or a third-party to recognize you and make your next visit easier and the Service more useful to you.

Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.

How Sturminster Newton Museum and Mill Society uses cookies

When you use and access the Service, we may place a number of cookies files in your web browser.

We use cookies for the following purposes:

  • To enable certain functions of the Service
  • We use both session and persistent cookies on the Service and we use different types of cookies to run the Service:
  • Essential cookies. We may use essential cookies to authenticate users and prevent fraudulent use of user accounts.

What are your choices regarding cookies

If you’d like to delete cookies or instruct your web browser to delete or refuse cookies, please visit the help pages of your web browser.

Please note, however, that if you delete cookies or refuse to accept them, you might not be able to use all of the features we offer, you may not be able to store your preferences, and some of our pages might not display properly.

Where can you find more information about cookies

You can learn more about cookies and the following third-party websites: