What is personal data?
The General Data Protection Regulations states that “Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, email address, or address).
The Sturminster Newton Museum & Mill Society
This Privacy Notice is provided to you by the Data Controller (the Treasurer) of the Society who is responsible for your data. We may need to share personal data we hold with other members of the Society so that they can carry out their responsibilities to the Society. This means we are all responsible to you for how we process your data.
The data controller will process some or all of the following data where necessary to perform their tasks:
Processing your personal data
The data controller will comply with their legal obligations to keep personal data up to date; to store and destroy it securely; to not collect or retain excessive amounts of data; to keep personal data secure, and to protect personal data from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect personal data.
We use your personal data for some or all of the following purposes:
The legal basis for processing your personal data
Most of our data is processed because it is necessary for our legitimate interests. An example of this would be our safeguarding work to protect people at risk. We will always take into account your interests, rights and freedoms.
We may also process data if it is necessary for the performance of Society membership. Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.
Sharing your personal data
Your personal data will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of the Society’s tasks or where you first give us your prior consent. It is likely that we will need to share your data with other members/volunteers of the Society, its committee and other officials of the Society
Retaining your personal data
We will keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is current best practice to keep financial records for a minimum period of 7 years to support HMRC audits. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.
You have the following rights with respect to your personal data:
When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
If we wish to use your personal data for a new purpose, not covered by this Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
Please contact us if you have any questions about this Privacy Notice or the information we hold about you or to exercise all relevant rights, queries or complaints at:
The Data Controller, (the Treasurer) at Sturminster Newton Museum
Email: [email protected]
In the event of any problems you can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
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